Constitution

BANBRIDGE RUGBY FOOTBALL CLUB CONSTITUTION

 

This Constitution is a complete and inclusive document recording all amendments passed by Club members in attendance at the Annual General Meetings of BRFC up to and including the AGM on the 25th May 2016.

All subsequent amendments passed will be listed as an Annex, to this Constitution and should be read in conjunction therewith.

  1. NAME:
    The name of the Club shall be Banbridge Rugby Football Club.
  2. HEADQUARTERS:
    The Headquarters of the Club shall be “Rifle Park”, Ardery’s Lane, Newry Road, Banbridge.
  1. COLOURS:
    The colours shall be maroon, yellow and navy jerseys and navy shorts and maroon, yellow and navy socks.

 

  1. OBJECTS OF THE CLUB:

(a) To play and promote the game of Rugby Football for the whole of the community in   accordance with the Rules and Laws of the IRFU.

(b) To encourage other sports and pastimes as may be agreed upon by the Genera! Committee.
(c) To provide and maintain a Pavilion and playing fields.
(d) To supply food and refreshments for members and visitors and to afford them all the privileges and advantages of a Club.

 

  1. MEMBERSHIP, SUBSCRIPTIONS & RESIGNATIONS:

5.1 Membership of the Club shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs.


The Club shall consist of:

(a)Full Paying Senior Members who shall be over 18 years and available to play for the Club.

(b)Full Paying Junior Members who shall be under 18 years on 1st July at the start of a current

season.

(c) Full Non Playing Members who shall be active participants in the activities of the club and/or      former Office Bearers.
(d) Honorary and Life Members (see Rule 5.3(e) and 5.3(f)).
(e) Lady Associate Members who shall be wives, female Relatives or Partners of Full Playing and Full Non-Playing Members and any lady willing to assist with the work of the Ladies Committee is eligible to join the Club as a Lady Associate.
(f) House members who shall be supporters of the Club and Parents or Guardians of full playing   members under 18 years on 1st July at the start of a current season.
5.3 Election Procedure

(a) Applications for membership shall be proposed and seconded by Full Members of the Club. The name and address of the candidate together with the names of the proposer and seconder shall be sent to the Hon. Membership Secretary who shall forthwith post the same in a conspicuous place in the Club premises for a period of 14 days after which the Hon. Membership Secretary shall place it before the next meeting of the Committee for consideration. The application shall require a majority vote of the Members of the Committee present and voting at the meeting, vote in favour of it.

(b) All annual subscriptions shall be due on or before the 1st day of September. Any member entering the Club after the 1st day of January in any year shall pay 50% of the Annual Subscription for that year.
(c) Any member having been given a written notice by the Hon. Membership Secretary of the annual subscription due and has omitted to pay the annual subscription by the 31st October immediately following notice, shall be excluded from the privileges of membership of the Club.
(d) No manager or servant of the Club can be a member of the Club.
(e) The Committee shall have the power to elect as an Honorary Member any person who has rendered exceptional service to the Club or Rugby Union Football. Persons so elected shall be subject to all Rules and Regulations of the Club and to whatever Bye-Laws may be made by the Committee.
(f) Playing and Full Non-Playing Members may apply for Life Membership of the Club. This shall be granted at the discretion of the Executive Committee. The Life Membership Fee shall be an amount equal to 7 times the current annual subscription of a Full Playing Member. Persons so elected shall be subject to all Rules and Regulations of the Club and to whatever Bye-Laws may be made by the Committee.

(g) The total number of Non Participating Members shall not exceed 50% of the total number of Participating Members.

 

5.4 Subscriptions

(a) The Membership Subscription payable annually by the Members shall be determined by the Annual General Meeting. Subscriptions are due on the 1st day of September in any year. Any person not having their subscriptions paid by the 31st October in any year shall be excluded from the privileges of membership.

(b) No person shall have a vote or be entitled to ballot at any meeting whatsoever whilst his subscription is outstanding.
(c) Any Member omitting to pay his subscription 3 months after notice has been given him in writing by the Hon. Membership Secretary shall have his membership cancelled without further notice.
(d) Members not sending in their resignation in writing to the Hon. Membership Secretary before the 1st January in any year shall be considered as Members for the current year.
(e) Any player not having paid his Annual Subscription by the 31st October may not at the discretion of the Selection Committee present be considered for team selection.

 

5.5. Resignation

(a) Any Member wishing to resign from the Club must, prior to the end of the financial year, notify the Hon. Membership Secretary in writing. If this is not done he will be liable to pay his subscription for the following year subject to the discretion of the Committee.

(b) Any Member who resigns his membership on going to reside outside Northern Ireland and who so informs the Hon. Membership Secretary in writing may be treated as having been a paid up member during the period of absence if within 3 months of the date of his return he makes written application to the Hon. Membership Secretary to have his name re-entered in the current membership list.

  1. OFFICERS OF THE CLUB:

(a) The Officers of the Club shall be the Hon. President, Vice President, Junior Vice-President, Chairman, Hon. Secretary, Hon. Treasurer, Hon. Fixtures Secretary, Hon. Membership Secretary, Representative to the Ulster Branch IRFU and the Representative to the Ulster Branch Competitions Committee.

(b) The Officers shall be elected at the Annual General Meeting and shall retire annually but shall be eligible for re-election.

6.1 THE EXECUTIVE COMMITTEE

(a) The Executive Committee shall be composed of the following;
Chairman, Hon. President, Vice President, Junior Vice-President, Immediate Past President, Hon. Secretary, Hon. Treasurer, Representative. to the Ulster Branch IRFU, Representative to the Ulster Branch Competitions Committee,  Director of Rugby, Bar/Social Convenor, Grounds Convenor, House Convenor, Junior Convenor, Media and Marketing Convenor, Ladies Committee Representative plus a maximum of two other members. The Hon. President shall act as Vice Chairman. In the absence of Convenor/ Chairperson, a suitable sub Committee nominee may attend Executive Committee meetings.-

(b) The Quorum shall be 12 Members.
(c) The Chairman, or in his absence the member occupying the chair shall have a casting vote at all meetings of the committee.
(d) All Officers shall be elected at the Annual General Meeting.
(e) All members of the Committee shall retire at the Annual General Meeting but shall be eligible for re-election.
(f) The Committee shall have the power to co-opt a Member in the case of a vacancy or where two Offices are held by the same person.
(g) The Committee shall meet on the third Monday of each month or on such other day as they may decide.
(h) The Chairman will normally be expected to serve in post for a minimum of three years and a maximum of five years but will be subject to re-election at each AGM.

(i)Ensure that the property and funds of the Club will not be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules and that all surplus income or profits are re-invested in the Club. No surpluses or assets will be distributed to members or third parties.

(j) Upon dissolution of the Club any remaining assets shall be given or transferred to another registered CASC, a registered charity or the sport’s governing body for use by them in related community sports.

 

6.2 POWER OF THE COMMITTEE:

The Committee shall:-

(a) Transact the business of the Club.

(b) Have power to make By-Laws consistent with these rules which shall be binding until altered or repealed by the Committee themselves or at a General Meeting.
(c) Be sole interpreters of the Rules, By-Laws and Regulations of the Club and shall have unlimited authority on every question of order including the power to impose penalties for the infringement of the Rules, By-Laws and Regulations.
(d) The entire management of the Club shall, subject to the over-riding direction of a General Meeting, be under the control of the Executive Committee and the Executive Committee shall have control of the finances of the Club.

 

6.2.1 The Executive Committee shall have the power to appoint Sub-Committees and delegate such powers as they consider to such Sub-Committees. These shall include:-

(a) Grounds – to be responsible for the maintenance and up-keep of the grounds.

(b) House – to be responsible for the maintenance and up-keep of the Clubhouse (internal and external), Health and Risk Assessment and appointment of a Health and safety Officer.
(c) Bar- to be responsible for the maintenance and management of the Bar.
(d) Social – to organise social activities on behalf of the Club.
(e) Finance (to be convened by Hon. Treasurer) – to be responsible for the accounting of all monies raised and expenditure made on behalf of the Club; with specific emphasis on funding, grant streams, legal, accounting and financial planning.
(f) Secretariat (to be convened by Hon. Secretary) – to be responsible for meetings and correspondence (see 6.5), equality, international tickets, volunteer co-ordination and membership.  Specified posts within this sub-committee to include Membership Secretary, Equality Officer and International Ticket Administrator.
(g) Media and Marketing – to be responsible for sponsorship, media relations, club social media and merchandise. The Media Officer will be expected to attend Executive Committee as requested by the Chairman.
(h) Rugby Development (to be convened by the Director of Rugby) – to be responsible for co-ordinating the provision of coaching for players and teams, where applicable in accordance with IRFU/Ulster Branch regulations/directives, the management of Rugby Development within the Club, administrative matters concerning Registration of Senior players and the monitoring of rugby development. Specified posts within the sub-committee to include Fixture Secretary, Chairman of Selectors and Player Registration Officer.

(i) Youth –(to be convened by Junior Convenor) to be responsible for co-ordinating the provision of coaching for junior players and teams in conjunction with the Director of Rugby as well as all administrative matters to include the Registration of Junior players and the keeping of proper accounting records on all financial matters relating to Junior Members.  

 

6.2.2 The Convenor of each sub-committee shall submit to the Chairman in advance of the first Executive Committee meeting after the AGM the names of those members who have agreed to serve on the sub-committee. Details of those appointed to specified posts shall also be submitted to the Chairman. Each sub-committee shall meet on a monthly basis and at such other times as the convenor deems necessary  and the convenor shall submit a report, including details of those in attendance, agenda, actions agreed, timescale and responsibility to the Hon. Secretary not later than the Friday prior to the next Executive Committee meeting.

 

6.3 The Club may have a Ladies Committee which shall have the right of representation through its President and/or Secretary at Executive Committee Meetings. The Ladies’ Committee representative shall be entitled to vote on any substantive motion raised at an Executive Committee meeting. The Ladies Committee shall be associated with the Social and Finance Sub-Committees, which may invite up to 3 members to attend relevant meetings.

6.4 Disciplinary Committees:

(a) The Disciplinary Committee with respect to members over the age of 18 years shall be composed of the following:- The Club President, who shall be the Chairman along with the 1st XV Captain and three other members nominated by the President and approved by the Committee.

(b) The Disciplinary Committee shall adjudicate on all Infringement of Rules referred to it and shall impose whatever penalty it considers appropriate. In relation to foul play on the field it shall take into consideration the penalty guidelines set out in the Rules and Regulations of the IRFU (Ulster Branch) on such matters. All findings and penalties imposed shall be notified to the Executive Committee at its first meeting following the Disciplinary Committee’s final adjudication.
(c) The Disciplinary Committee can through its Chairman, if he considers it appropriate and
necessary, convene a meeting of the Disciplinary Committee to consider any Infringement of the Rules of which he has been made aware of.

(d) The Disciplinary Committee with respect to members under the age of 18 years shall consist of the Junior Convenor who shall be the chairman along with two other members nominated by the convenor and approved by the committee. All correspondence shall be addressed to the parents or guardians of the member. A parent or guardian of the member will be permitted to attend a disciplinary hearing. All findings and penalties imposed should be notified to the Executive Committee at its first meeting following the Disciplinary Committee’s final adjudication.   

(e) Where an allegation or suspicion of child abuse occurs, the Club Welfare Officer, President and Chairman of the Executive Committee should be informed immediately such an allegation or suspicion becomes known

6.5 Hon. Secretary.

The Hon. Secretary shall conduct the correspondence of the Club and shall have the custody of all documents belonging to the Club. He shall keep full and correct minutes of all general proceedings in which the Club participate, supply each member with a copy of the Rules and Constitutions and keep a list of names and addresses of the Officers of the Club.

6.6 Hon. Treasurer.

The Hon. Treasure shall keep correct Books and Accounts showing the financial affairs and receipts and disbursements of the Club, and a financial statement duly audited by an approved Auditor as defined by the Registration of Clubs (Northern Ireland) Order 1996 shall be submitted to the Annual General Meeting each year.

6.7 Fixture Secretary.

The Fixture Secretary shall keep records of all competitions in which each XV participates, deal with all correspondence relating to the arrangements of fixtures and act as Convenor of the Selection Committee. He shall have the power to make late changes to the selected teams when necessary with the prior approval (if possible) of the respective Captains. He shall notify the results of all competitive matches to the Secretary, IRFU (Ulster Branch).

6.8 Membership Secretary.

The Hon, Membership Secretary shall keep a list of all members of the Club, shall be responsible for the provision of Membership Cards, the collection of Annual Subscriptions and for all correspondence regarding the payment and non-payment of Annual Subscriptions.

 

 6.9 Club Welfare Officer

The Club Welfare Officer shall:

(a) Promote awareness of the Code of Ethics and Good Practice for Children’s Sport in Ireland within the Club and particularly among the children and their parents/guardians.

(b) Influence policy and practice within the Club in order to prioritise children’s needs.

(c) Provide an accessible resource to children through the creation of forums. Esure that children know how to make concerns known to appropriate adults or agencies. Information disclosed by a child to the Club Welfare Officer or any other adult within the Club shall be dealt with in accordance with the Department of Health and Children’s Guidelines Children First and the Department of Health and Social Services and Public Safety’s Our Duty to Care as outlined at 5.13 of the Code of Ethics and Good Practice for Children’s Sport.

(d) Encourage the involvement of parents/guardians in the Club activities and co-operate with parents/guardians in ensuring that each child enjoys his/her involvement in sport.

(e) Act as an advisory resource to on best practice in children’s sport.

(f) Report regularly to the Youth sub-committee.

(g) Monitor changes in Junior membership and follow up any unusual dropout, absenteeism or club transfers.

 

  1. ALTERATION TO RULES:

(a) Bye-Laws made by the Executive Committee shall be printed and posted on the Club Notice Board.

(b) No Rule of the Club shall be repealed or altered and no new Rule shall be made except on the receipt of a Notice of Motion written to the Hon. Secretary’ (by a qualified Club Member) at least 21 days prior to an Extraordinary General Meeting or Annual General Meeting. The Circular for such Meeting shall specify only the proposed new Rule, Repeal, or Alteration.

 

  1. COMPLAINTS

(a) All complaints shall be made in writing to the Hon. Secretary who if unable to resolve the cause of complaint, shall submit same to the Executive Committee. The President shall be informed immediately of any such complaint received.

(b) The Executive Committee’s decision on all such complaints will be final.

 

  1. INFRINGEMENT OF RULES

9.1 In the event of any member over the age of 18 years considered to have acted contrary to the Rules and By-Laws of the Club or the Laws of the IRFU either within the Club premises or on the field of play, such conduct being deemed to be injurious to the character of the Club and game the following procedures shall apply:-

(a) Should the offending member after being given a verbal warning by an Officer of the Club continue to
misconduct himself/herself he or she shall receive written Notice within 5 days from the date of the incident or as soon thereafter to attend a meeting of the Disciplinary Committee, which shall meet within 14 days from the date of the incident, where an explanation will be heard concerning the incident. If he or she chooses not to attend the meeting a ‘written explanation must be given to the Chairman of the Disciplinary Committee.

(b) The Disciplinary Committee shall have the power to withdraw any or all privileges of membership after hearing details concerning the incident.
(c) Should an offence committed by a Member be considered to be of such a serious nature Rule (b) will be implemented immediately by at least 2 Officers of the Club. In such circumstances the Chairman of the Disciplinary Committee should be informed immediately.
(d) Should an offence committed by a Non-Member be considered to be of such a serious nature the
person concerned will be requested by at least two Officers of the Club to leave the Club premises
immediately.  In such circumstance the Chairman of the Disciplinary Committee should be informed
immediately.
(e) Any member who has had any or all privileges of membership withdrawn shall have the right of
Appeal to the Executive Committee provided it is made in writing setting out the grounds for appeal to the Hon. Secretary within 7 days of the date of withdrawal.

(f) In the event of any member under the age of 18 years having considered to have acted contrary to the Rules and By-Laws of the Club or the Laws of the IRFU either within the Club premises or on the field of play such conduct being deemed to be injurious to the character of the Club and game the following procedures shall apply after the member has been spoken to:-

  1. The disciplinary committee at its discretion will initiate an investigation following a complaint into any incident of suspected misconduct that does not relate to child abuse.
  2. The disciplinary committee will furnish the parents/guardians of the member details of the complaint being made against him/her and afford an opportunity of providing a response either verbally or in writing.
  3. Where it is established that an incident of misconduct has taken place, the disciplinary committee will notify the parents/guardians of the member of any sanction being imposed. The notification will be made in writing setting out the reasons for the sanction.

4, A member shall have the right of Appeal to the Executive Committee provided it is made in writing setting out the grounds for appeal within 7 days of the date a sanction was imposed.

 

  1. ANNUAL GENERAL MEETING

(a) The Annual General Meeting of the Club shall be held at a time and place as decided by the Executive Committee.  Fifteen full members shall form a quorum.

10.1 The purpose of the Annual General Meeting shall be to:

(1) Receive the Annual Report and the Financial Statement and to transact any other business which be
brought before it in accordance with these Rules.

(2) Elect the Officers of the Club.
(3) Elect the Executive Committee.

 

10.1

(a) Four weeks’ notice of the Annual General Meeting of the Club shall be posted on the Club Notice board and a Notice of such meeting shall be sent out to each member at least 7 days before such date.

(b) In case there is no quorum assembled within half an hour of the time named in the circular the Annual General Meeting shall stand adjourned until the following week and so on in like manner for each successive week. Notice of such adjournment shall be posted on the Club’s Notice Board.
(c) All existing Officers and arrangements shall continue in status quo until a quorum be obtained.
(d) Newly elected Officers shall take up duty on election. Where (c) and (d) obtain, newly elected Officers shall take up duty on the first day of the calendar month following such meeting.
(e) The Hon, Secretary shall call a Special General Meeting of the Club by Circular sent out to each member at least 7 days before such meeting if and when directed by the Executive Committee, or on receiving a requisition signed by at least 10 Full Members of the Club, stating the object for which the meeting is to be held. Such meeting shall be held within 6 weeks of receipt by the Hon. Secretary of such requisition. No other business than that stated in the Circular can be gone into at such a meeting, nor shall any resolution be valid unless at least 15 Full Members are present.
(f) Voting shall be by a show of hands. Resolutions shall be carried by a simple majority of those Members present entitled to vote and voting. Should a majority of Members present, with voting rights, wish any question under discussion to be put to a vote, that mode shall be adopted. No proxy shall be allowed at the Meeting.
(g) Only Full Playing, Full Non-Playing Members, Life Members and Honorary Members over the age of 18 years shall be entitled to vote at the Meeting.
(h) Nominations for any Office in the Club may be made in writing to the Hon. Secretary on or before the 31st March; immediately preceding the Annual General Meeting at which the election will take place.  All such proposals must be signed by the proposer and must contain a. written signed agreement by the person proposed that he will, if elected, accept and carry out the duties for which he has been proposed.
(i) The Executive Committee at its next meeting after 31st March may, if it so desires, make and second proposals for any Office. Such proposals must be recorded in the Minutes of the Executive Committee Meeting at which they were made. The Hon. Secretary must give details of all proposals received either from Members or the Executive Committee in the Notice conveying the Annual General Meeting.
(j) Nominations for all Officers may also be accepted from the Annual General Meeting provided they are proposed and seconded by fully paid-up Full Members.

 

  1. INTOXICATING LIQUOR:-

11.1 No Member of the Committee or no Manager or servant employed by the Club shall have any personal interest in the supply of intoxicating liquor therein or in the profits arising from such supply.

11.2 A statement in plain type of the hours during which the intoxicating liquor may be supplied on the premises of the Club shall be exhibited in a conspicuous part of the Club premises.

11.3 No intoxicating liquor shall be supplied on the Club premises to any person under the age of 18 years.

11.4 On the special occasions of functions in the Clubhouse authorised by the Executive Committee, provided that not more than 85 special occasions authorisations shall be granted in any one year, on application not less than 7 days before the occasion to which the application relates, the sub-divisional commander for the police sub-division has in writing authorised the supply of intoxicating liquor may be supplied to members of the Club and to guests of members of the Club until such time as is authorised.

11.5 No Member of the Committee or governing body, and no manager or servant employed in the Club, shall have any personal interest in the supply of intoxicating liquor therein or in the profits arising from such supply.

11.6 No intoxicating liquor shall be supplied for consumption outside the premises of the Club.

11.7 The Clubhouse shall close each night at midnight and all members are required to be off the premises at the time save when a function permitted is taking place, and also save those members who may be assisting in the supply of intoxicating liquor who shall be entitled to remain on the Club premises for such period necessary to tidy up the premises only.

11.8 No person shall except during the permitted hours consume any intoxicating liquor on the Club premises.

11.9 Visitors may be admitted to the Club premises on the introduction of a member over the age of 18 years. Immediately on entering the Club premises the visitor shall enter his/her name and address and the date of such visit in a Visitors Book to be kept for that purpose in the Club premises. Such entry shall be countersigned by the Member introducing the visitor. The visitor shall not be supplied with intoxicating liquor unless upon the invitation and in the company of a member.

11.10 The same person, except where that person is a parent, husband, wife, partner or child of a member, shall not be admitted as a visitor to the Club premises on more than twenty days in any period of twelve months.

11.11 The Executive Committee shall have power to make By-Laws for the exclusion or limitation of the number of visitors on any special occasion and the times on which members may be introduced to the Club premises.

11.12 The introducing member shall be responsible for his/her guest during his/her stay in the Club premises.

11.13 A visitor shall not remain in the Clubhouse after the member who has introduced him/her has left.

11.14 Intoxicating liquor shall only be supplied or sold for consumption on the premises of the Club during the hours fixed by the Committee from time to time in accordance with Articles 24 and 25 of the Registration of Clubs (Northern Ireland) Order 1996.

11.15 The Executive Committee shall have the power to shorten the hours allowed for the consumption of intoxicating liquor on the premises from time to time as they deem fit.

11.16 No person shall directly or indirectly derive any pecuniary benefit from the supply of intoxicating liquor by or on behalf of the Club or Members or Guests, apart from any benefit accruing to the Club as a whole.

11.17 Any reference in the existing Club Rules regarding matters governed by and authorised by legislation relating to the holding of functions, liquor licence, permitted hours and the purchase, sale and consumption of liquor shall be construed as referring to the requirements set out in the Registration of Clubs (Northern Ireland) Order 1996 and all Commencement Orders subsequent thereto.

  1. TRUSTEES

12.1 The Executive Committee of the Club shall appoint no fewer than three and not more than eight Trustees who shall hold all the assets of the Club in trust for the Club. The Trustees shall be indemnified against expenses incurred by them by reason of their position as Trustees and so far as the assets of the Club may be deficient by the Members for the time being of the Club.

12.2 The Trustees shall, when authorised by a Resolution passed by a majority of the members of the Executive Committee of the Club, present and voting at a meeting of the Executive Committee, sell, lease, grant, demise, mortgage or charge any of the property and effects of the Club vested in them and execute all documents necessary to effect the same. They shall be indemnified against risk and expense out of the Club property. The Minutes of the meeting at which such Resolution is passed shall, when confirmed, be evidence of such authority.

12.3 A Trustee shall remain such until death or resignation or until the Executive Committee shall by Resolution duly passed, remove him from office.

12.4 In the case of a vacancy of a Trustee, the Executive Committee shall by Resolution appoint a new Trustee to fill such vacancy. The surviving Trustees shall have power to act notwithstanding any casual vacancy in the number of Trustees.

  1. CLUB PREMISES

13.1 The Club premises shall be open to Members between such hours as the Committee may from time to time determine to be in conformity with the law of Northern Ireland relating to Clubs.

13.2 The Club premises shall not be used for gambling or any unlawful games.

13.3 No Member shall give the address of the Club in any advertisement or communication in the Press or use the Club address for any business purpose.

13.4 Any member damaging or destroying property within the Club by accident or otherwise shall promptly make good the loss or damage to the satisfaction of the Committee.

13.5 No Notice may be displayed on any part of the Club premises without the permission of the Committee.

13.6 All members shall carry membership cards while on the premises of the Club.

13.7 No person shall be paid at the expense of the Club any commission.

13.8 The Financial Year of the Club shall end on the 31st day of December.

 

THE FOLLOWING AMENDMENTS TO THE CONSTITUTION HAVE BEEN SUGGESTED IN ORDER TO COMPLY WITH THE REQUIREMENTS NECESSARY FOR THE PURPOSE OF REGISTRATING BRFC AS A COMMUNITY AMATURE SPORTS CLUB.

 

5.1 –  5. 3 (g)  –  6.1(h) where highlighted  –

 

AMENDMENTS SUGGESTED TO THE CONSTITUTION IN ORDER TO ALLOW THE INCLUSION OF PERSONS UNDER THE AGE OF 18 YEARS (JUNIOR MEMBERS) AS MEMBERS OF BANBRIDGE RUGBY FOOTBALL CLUB.

See:

 

5.1 (a)  –  5.1 (b)  –  5.1 (e)  –  5.2  –  5.3 (g)  –  6.1 (a)  –  6.2.1 (h) where underlined

6.2.1 (i)  –  6.4 (a)  –  6.4 (d) and (e)  –  6.9  –  6.9 (a)(b)(c)(d)(e)(f)(g)  –  9.1

9.1(e)  –  9.1(f) – 9.1(f)1-2-3-4  –  10.1(g)

 

GENERAL AMENDMENTS

See:

Opening paragraph of Constitution  -and- 6.2.2

 

 

 

BANBRIDGE RUGBY FOOTBALL CLUB ANNEX TO CONSTITUTION

These amendments had already inserted at the appropriate place within the Constitution prior to 18/8/16

May 2006:

The following amendments were made to the Constitution by way of Notice of Motion proposed, seconded and unanimously passed at the AGM held on the 19th May 2006.

“That the position of Junior Vice President be created and given .the status of an Officer of the Club”.

“At Rule 6.2 (d) the word “a” in line one be deleted and that the words “an Annual” be inserted before the word “General” in line one”.

The following amendment was made to the Constitution by way of Notice of Motion proposed, seconded and unanimously passed at the AGM held on the 19th May 2006.

“That the Club Representative to the AIL Division 2/3 Association be an Officer and Member of The Executive Committee”

JUNE 2012:

The following amendment was made to the Constitution by way of Notice of Motion proposed, seconded and unanimously passed at the AGM held on the 1st June 2012

That Rule 3 of the BRFC constitution be amended to read ” the colours shall be maroon, yellow and navy jerseys and navy shorts and maroon, yellow and navy socks”

JUNE 2013:

The following amendment was made to the Constitution by way of Notice of Motion proposed, seconded and unanimously passed at the AGM held on the 13th June 2013

That rules 5.3f and 6.3 of the Club Constitution be amended respectively to read:

“Life Membership is 7 times the annual subscription”.

“The Club may have a Ladies Committee which shall have the right of representation through its President or Secretary at Executive Committee Meetings. The Ladies’ Committee representative shall be entitled to vote on any substantive motion raised at an Executive Committee meeting. The Ladies Committee shall also be associated with the Social and Finance Sub-Committees, which may invite up to 3 members to attend relevant meetings.”

JUNE 2014:

The following amendments were made to the Constitution by way of Notice of Motion proposed, seconded and unanimously passed at the AGM held on the 2014

6 (a) The Officers of the Club shall be the President, Vice President, Chairman, Hon. Secretary, Hon. Treasurer, Hon. Fixtures Secretary, Hon. Membership Secretary, Representative to the Ulster Branch IRFU and the Representative to the Ulster Branch Competitions Committee.

6.1

(a) The Executive Committee shall be composed of the following;
Hon. President, Vice President, Immediate Past President, Hon. Secretary, Hon. Treasurer, Representative. to the Ulster Branch IRFU, Representative to the Ulster Branch Competitions Committee,  Director of Rugby, Bar/Social Convenor, Grounds Convenor, House Convenor, Media and Marketing Convenor, Ladies Committee Representative plus a maximum of two other members. The Hon. President shall act as Vice Chairman.

(b) The Quorum shall be 12 Members.
(c) The Chairman, or in his absence the member occupying the chair shall have a casting vote at all meetings of the committee.
(e) The Chairman, or in his absence the member occupying the chair shall have a casting vote at all meetings of the committee.
(g) The Chairman will normally be expected to serve in post for a minimum of three years and a maximum of five years but will be subject to re-election at each AGM.

6.2.1

(b) House – to be responsible for the maintenance and up-keep of the Clubhouse (internal and external), Health and Risk Assessment and appointment of a Health and safety Officer.
(e) Finance (to be convened by Hon. Treasurer) – to be responsible for the accounting of all monies raised and expenditure made on behalf of the Club; with specific emphasis on funding, grant streams, legal, accounting and financial planning.
(f) Secretariat (to be convened by Hon. Secretary) – to be responsible for meetings and correspondence (see 6.5), equality, international tickets, volunteer co-ordination and membership.  Specified posts within this sub-committee to include Membership Secretary, Equality Officer and International Ticket Administrator.
(g) Media and Marketing – to be responsible for sponsorship, media relations, club social media and merchandise. The Media Officer will be expected to attend Executive Committee as requested by the Chairman.
(h) Rugby Development (to be convened by the Director of Rugby) – to be responsible for co-ordinating the provision of coaching for players and teams, where applicable in accordance with IRFU/Ulster Branch regulations/directives, the management of Rugby Development within the Club, administrative matters concerning Registration of players and the monitoring of rugby development of the Junior Club. Specified posts within the sub-committee to include Fixture Secretary, Chairman of Selectors and Player Registration Officer.

6.2.2

The Convenor of each sub-committee shall submit to the Chairman in advance of the first Executive Committee meeting after the AGM the names of those members who have agreed to serve on the sub-committee. Details of those appointed to specified posts shall also be submitted to the Chairman.  Each sub-committee shall meet on a monthly basis and the convenor shall submit a report, including details of those in attendance, agenda, actions agreed, timescale and responsibility to the Hon. Secretary not later than the Friday prior to the next Executive Committee meeting.

Rules 10.1 (e) and (f) were rescinded.

 

May 2015

Rule 5.1 b

 

“Full Non-Playing Members, regardless of gender, who shall be active participants in the activities of the Club and/or former Office Bearers”

 

Rule 11.4

 

“ not more than 85 special occasion authorisations”

 

Rule 6a

 

“ The Officers of the Club shall be the Hon.  President, Vice President, Junior Vice President, Chairman, Hon. Secretary, Hon. Treasurer, Hon. Fixture Secretary, Hon. Membership Secretary, Representative to the IRFU Ulster Branch and the Representative to the IRFU Ulster Branch Competitions Committee.”

 

Rule 6.1a

“Junior Vice President” and the additional sentence, “In the absence of Convenor/Chairperson, a suitable sub committee nominee may attend Executive Committee meetings.

 

These amendments have NOW been inserted at the appropriate place within the body of the Constitution on to-day’s date 18/8/16

May 2016

Rule 4 (a) to be read “To play and promote the game of of Rugby Football for the whole community in accordance with the rules and laws of the IRFU.”

Rule 5.1 (e) to be read “Family Members who shall be parents of fully paid up members of the Junior Club.”

Rule 5.3 (g) to be read “The total number of Family Members shall not exceed 3 times the total number of Full Playing and Full Non-Playing Members.”

Rule 6.1 (f) to be read “The Committee shall meet on the third Monday of each month or on such other day as they may decide.”

 

Rule 6.1 (g) to be read “Ensure that the property and funds of the Club will not be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules and that all surplus income or profits are re-invested in the Club. “

 

Rule 6.1 (h) to be read “‘Upon dissolution of the club any remaining assets shall be given or transferred to another registered CASC, a registered charity or the sport’s governing body for use by them in related community sports.